Terminating the rental contract

Are you moving and would you like to terminate your rental contract? Read on to find out how to proceed.

Terminating the Rental Contract

The notice period for terminating your rental contract is one month. You may give notice on any working day of the month, except Saturdays, Sundays, or public holidays. For example, if you give notice on the 20th of the month, the earliest possible end date of the rental contract will be the 20th of the following month. If that date falls on a weekend or public holiday, the next working day will be used as the end date. You may also choose to give notice for a longer period (up to a maximum of three months).

You can use the form below to terminate your rental contract. After signing, please email it to won@aham.nl. You are responsible for ensuring that we receive your notice correctly. Always check whether you have received our confirmation and keep it for your own records.

Residential Housing Rental Contract Termination Form

To give notice for a commercial property or parking space, please refer to the terms stated in the relevant rental contract. If you have any questions about terminating a commercial lease, please contact: bog@aham.nl

Termination form commercial space

Termination form parking space

The rental contract termination form must be completed in full and signed by all tenants before we can process it. Within a few working days of receiving the form, you will receive confirmation of the termination of your rental contract. This confirmation will include your final rental date, as well as a proposed date for both the preliminary and the final inspection.

Inspection and Return of Housing

If you have terminated your rental contract, we will first make arrangements together regarding the condition in which the residence must be returned before you hand over the keys. Compliance with these arrangements will be checked during the final inspection on your last rental day.

The first inspection, also known as the preliminary inspection, will take place as soon as possible after we receive your notice of termination. During this inspection, our staff member will explain how the residence must be vacated. All tasks that you are required to complete before returning the property will be recorded on an inspection form. After signing this form, you will receive a copy and will have time until the final inspection to correct any defects or damages, and/or remove any fixtures or alterations you installed yourself.

If the residence will be rented out immediately after your departure, you may also discuss any possible takeover of items — such as curtains or lighting — with the new tenant during this inspection.
The preliminary inspection takes place on a working day between 9:00 a.m. and 5:00 p.m. and lasts approximately 30 minutes to one hour.

The final inspection takes place on the last day of your rental period, between 9:00 a.m. and 5:00 p.m., and lasts approximately 30 minutes. Our staff member will check whether you have vacated the residence in accordance with the agreed conditions. You are expected to leave the property clean, empty, and free of damage, and to have completed all items listed on the inspection form.
If everything is in order, you can return the keys and your rental contract will be officially terminated.

If there are still defects at the time of the final inspection, you may correct them. However, doing so may change your final rental date, which means you may be charged for additional days of rent. AHAM Real Estate may also repair any remaining defects and charge the associated costs to you and/or deduct them from your security deposit.

Information and guidelines

Final Settlement

After the rental contract has ended and you have vacated the residence, we will send you the final invoice. Our Financial Department will prepare an overview of any remaining costs related to the condition in which the property was returned. These costs will be deducted from the housing deposit you paid at the start of your tenancy.

For clarity:

You will receive back your housing deposit and any overpaid rent.
You will pay for any repair costs resulting from the final inspection, as well as any outstanding amounts still owed.
You will receive your housing deposit within two (2) weeks, unless defects or damage have been identified.

If defects or damage are found, the deposit will be returned within one (1) month.

Landlord’s Statement

While searching for a new rental property, you will often be asked to provide a landlord’s statement. You can request this statement from us. In this document, AHAM Real Estate will indicate whether you have paid your rent on time and whether any nuisance or housing fraud has occurred during the past two years of your tenancy.

You can request the landlord’s statement by emailing our Rental Department at won@aham.nl, or by submitting a request through our contact form.